The organisation of a school tour can be a daunting task, it’s up to us to make this as stress-free as possible for you. The following stages apply:
We can be contacted by phone, email or via the online contact form.
Top Tip – Start the process as far in advance as possible! By booking 9 to 12 months in advance of your departure date, it helps to avail of the lowest available flight prices, as well as sourcing the widest range of accommodation options.
Each destination has pros and cons!
Keep in mind – the earlier you book, the better!
There can be other considerations to factor in as well: the weather, attractions being open or closed, your school calendar, etc. But we will talk through these with you so that you are making an informed decision.
Top Tip – If you can avoid the main school holidays – February mid-term, Easter (especially Easter weekend) and October mid-term – it usually makes flight bookings cheaper.
Bookings are confirmed upon receipt of a first deposit.
At this stage, we require a full list of students and teachers travelling and we provide you with an easy to complete template for this. Upon receipt of same, we take out your travel insurance policy so that your group has this level of protection from the word go.
Schools have two ways of paying their 1st (and subsequent) deposits; through our DPS (Direct Payment System) or by direct payment from the school.
DPS allows the organising teacher to:
If the school makes their payments directly to us, it reduces our workload – so we offer a discount to the student price in recognition of that.
Passports and Visas
You will need to provide passport details for each person travelling. Making sure that passports (and travel visas if applicable) are valid for the time of travel is the responsibility of the individual – now is the time to get to work on this. We can provide you with a Visa Assist letter if required.
Every person travelling should also bring a EHIC card.
Special needs and requests
Any such request must be made at the time of booking. Depending on the request, it may or may not be possible to accommodate.
Changes to the booking
Changes to the booking are covered by our Booking Terms and Conditions.
Name changes may be possible if one student can be replaced by another – this will depend on the airline’s own conditions.
Late itinerary changes can be considered if the opportunity arises and that the changes are practical from an organisational point of view – for example, the opportunity of cheap tickets for a West End Show in London.
Enjoy our school tour with Sonas – happiness every step of the way!